What is Federal Work-Study?
Federal Work-Study (FWS) is a federally funded program that provides subsidized part-time employment for students with financial need. The FWS amount listed on your financial aid award letter is the allotment of money that you may earn during the academic year. Earnings are used to help cover expenses such as books, travel, and other personal expenses. Students are paid twice a month for hours worked. Students who have questions regarding their paychecks or timesheets should contact Methodist University's Payroll Department at (910) 630-7023.
How do I get Work-Study?
Determination of eligibility for the FWS Program is made solely by the Office of Financial Aid, based on federal regulations and information of the Free Application for Federal Student Aid (FAFSA). Students awarded FWS funds must be U.S. citizens or permanent residents awarded annually in the Fall semester and must be enrolled for at least 12 credit hours in the Day program and does not have a prior bachelor's degree. THE PRIORITY DEADLINE FOR COMPLETING THE FAFSA (FREE APPLICATION FOR FEDERAL STUDENT AID) AT METHODIST UNIVERSITY IS JUNE 1. ATTENTION All RETURNING STUDENTS: FOR MAXIMUM CONSIDERATION OF ALL MU’S NEED BASED FUNDS (FOUNDERS GRANT, WORK STUDY, ECT.), THE FAFSA MUST BE RECEIVED BY THE PRIORITY DEADLINE OF JUNE 1.
What Work-Study positions are available?
This is an excellent opportunity for you to learn skills necessary for your future career. There are many different types of positions on campus, and we encourage you to find the one that will best suit your interests, major or career plans. To view a listing of offices/departments available for Student Employment, please click here. If you would like specific information concerning the availability of a position in a particular department, please visit the Office of Career Services (first floor of the Berns Student Center) or contact the department directly.
Student Employment Hours
- Each contract will state the total dollar award and the number of hours to be worked each week. The awarded amount converts to work hours by dividing the total award by the Minimum Federal Wage. (Example: $1,000.00 Award /$7.25 Min. Wage = 137.93 or 140.00 Work Hours).
- Under no circumstance will a student work and/or receive wages for hours in excess of twenty (20) hours per week. The University work week is Sunday through Saturday. Hours worked will be reviewed on a bi-weekly basis by the Payroll Office, when a student has worked in excess of his/her award he/she will be removed from the timekeeping system and his/her employment will end.
- Any time the total number of hours worked in one day exceeds six (6), the supervisor will be responsible for recording an explanation for the hours worked.
- Meal breaks of no less than thirty (30) minutes are required when a student works for a period of time longer than six (6) consecutive hours that have been pre-approved by the supervisor and are explained on the time-sheet.
Wages and Pay Statements
- Wages earned as a student employee are taxable wages and are not considered scholarships or grants for tax and other reporting purposes. Students may be responsible to pay both Federal and North Carolina state taxes on any or all wages earned. Student wages are not FICA (Social Security and Medicare) taxable as earned and paid at Methodist University.
- After receiving a first pay voucher from the payroll office, IT IS MANDATORY that the student elect to stop the paper copy and use the Paycom system (online).
- The University pays its employees on a bi-weekly payroll cycle. Pay schedules are available in the Human Resources Office.
Rules and Guidelines for Student Employment
- If at any time a student is terminated from student employment due to unacceptable behavior, the work study privilege is null and void for the remainder of the academic year.
- Under no circumstance is a student allowed to begin work for wages prior to the completion of the total contract process.
- All student work will be completed "on-site." On-site does not mean in a residence room, at home, or away from the University. On-site means at the work site assigned.
- Students are expected to use the automated time-clocks or PC timekeeping any time they come into or leave work. Any time a student misses a punch he/she should use the time-clock system the next time they come in or leave work. The timekeeping program will not punch the student in or out incorrectly, nor will it keep the student "on" the clock overnight.
- Corrections to the student time-sheets are made on a bi-weekly basis. Should the supervisor have knowledge, or be of the opinion that hours recorded were not worked by the student, he/she has the right and responsibility to delete questionable punches. The supervisor will approve and submit time worked to the payroll office by the Friday after the pay period ends. When or if the time is not approved by the supervisor the students pay will be delayed until the next scheduled pay date. Disciplinary action may be taken for the supervisor and/or student employee.
- The Payroll Office Staff will audit time to determine if University policy and legal regulations have been met. If there is questionable time-data reported, the Payroll Office Staff will consult the S.E.C. and make the appropriate changes to the punch sheet. The student and his/her supervisor have the right to question and appeal any decision made by the Payroll Office Staff. Corrections and/or adjustments to time-data will be reflected on the appropriate payroll processed after a final decision has been rendered.
- Students and supervisors should be aware that it is illegal to alter, report and/or intentionally record fraudulent pay data for any employee. No employee may ever punch the time-clock for another employee or use the PC timekeeping system to clock in for another employee. Any and all persons involved in such fraudulent activity are subject to discipline up to and including termination of employment. Students are subject to disciplinary action up to and including expulsion from the University.