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of the Registrar
We want to take this opportunity to give you a brief summary of
your rights under The Family Educational
Rights and Privacy Act (FERPA), the federal law that governs
release of and access to student education records. These rights
- The right to inspect and review your education records within
a reasonable time after Methodist University receives a request
for access. If you want to review your record, contact the University
office that maintains the record to make appropriate arrangements.
- The right to request an amendment of your education record
if you believe it is inaccurate or misleading. If you feel there
is an error in your record, you should submit a statement to the
University official responsible for the record, clearly identifying
the part of the record you want changed and why you believe it
is inaccurate or misleading. That office will notify you of their
decision and advise you regarding appropriate steps if you do
not agree with the decision.
- The right to consent to disclosure of personally identifiable
information contained in your education records, except to the
extent that FERPA authorizes disclosure without consent. One exception
which permits disclosure without consent is disclosure to school
officials with "legitimate educational interests." A
school official has a legitimate educational interest if the official
has a "need to know" information from your education
in order to fulfill his or her official responsibilities. Examples
of people who may have access, depending on their official duties,
and only within the context of those duties, include: university
faculty and staff, agents of the institution, students employed
by the institution or who serve on official institutional committees,
and representatives of agencies under contract with the University.
- The right to file a complaint with the U.S. Department of Education
concerning alleged failures by the University to comply with the
requirements of FERPA.
Release of student record information is generally not done at
Methodist University without the expressed, written consent of the
student. There are, however, some exceptions.
For example, directory information includes the following, and
may be released without the student's consent: name, address, telephone
number, major, status (including current enrollment, dates of attendance,
full-time/part-time, withdrawn), honors received (e.g., Dean's List
recognition), participation in officially recognized activities
and sports, weight and height of members of athletic teams. Please
note that you have the right to withhold the release of directory
information. To do so, you must complete a "Request
for Non-Disclosure of Directory Information" form, which is
available from the Office of the Registrar.
Please note two important details regarding placing a "No
Release" on your record:
- The University receives many inquiries for directory information
from a variety of sources outside the institution, including friends,
parents, relatives, prospective employers, the news media, and
honor societies. Having a "No Release" on your record
will preclude release of such information, even to these people.
- A "No Release" applies to all elements of directory
information on your record. Methodist University does not apply
a "No Release" differentially to the various directory
information data elements.
A copy of the Act, more details about your rights, and any University
policies related to the Act are available from the Office of the
Questions concerning FERPA should be referred to the Office of